Board meetings are the basis of a company’s governance. But, they must be organized to allow productive discussions and the ability to make decisions. A successful board meeting is dependent on having clear and consistent procedures, which ensures that all voices are heard, and ensuring that the agenda is adhered to. This article will help you organize your board meetings to ensure maximum efficiency.
Begin by discussing the basic rules. This could include discussing the process of participating in discussions, how long discussions can last, or what decisions will be made. This prevents misunderstandings and ensures a more productive work environment.
Start with an introduction by the facilitator or chairperson. This sets the stage for the remainder of the board meeting and sets the tone for meaningful and productive discussions.
Review reports from different committees or heads of departments. This is a great opportunity for departments or groups to share updates and share their successes or issues.
Then, you can revisit previously resolved or unresolved items from previous meetings or new issues. These can include ongoing actions, projects or initiatives that haven’t been approved or any other agenda items that require discussion and board decisions.
Discussions about new topics can distract from the agenda and can cause discussions to get out of control. This can be prevented by having a parking item at the end of the agenda where new items are discussed but do not require immediate action. The use of a predetermined time frame for each agenda item can be useful to keep discussions on the right track and prevent them from veering off-topic.
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