When deciding to vote on important issues, it’s crucial that board members be able to participate regardless of whether they’re physically present. Online voting is becoming more popular with boards. However, in order to be successful you need to have the proper procedures and guidelines in place for electronic meetings and remote voting.
Traditional voting procedures involve showing hands or saying ‘yes’ or ‘no in person during a meeting, via videoconference, via telephone or with the help of a unanimous written consent. Many companies also use board best practices in planning effective meetings management software, which allows simple electronic voting, with high security. Email voting isn’t secure and it can be difficult to get your board members to respond in a timely manner.
If you wish for your board members to be able take part in your remote voting and vote, they should be able do so at a time that is convenient for them. You can also allow your board members to use their personal devices to vote if you have the proper technology in place.
To ensure that you’re providing your members with a safe and secure environment, you should utilize a board portal encrypted to safeguard sensitive data. Additionally, you should choose a platform that provides participants with the option to control who can see their votes and who can view other participants voting. This helps to mitigate the risk of malicious or inappropriate behavior by individuals outside your organisation.